Consular Outreach Guidelines 2023

  1. No appointments shall be made via phone call or email.
  2. All appointments should be made through the Philippine Embassy website.
  3. Make sure to select the appropriate date & venue.
  4. Appointments made at the wrong site will be rejected.
  5. Applicant would have to reapply at the correct site, subject to availability of slots.
  6. Apart from the regular payment of consular application/service fees (e.g. passport renewal fee, visa fee, etc.), the Philippine Embassy in Washington DC and its attached service offices DO NOT request nor solicit any monetary support, contribution, and/or donation for the conduct of its consular outreach missions.
  7. Consular outreach missions may be canceled or postponed depending on the current weather conditions or if there is a serious public health issue affecting the destination.
Consular Jurisdiction: States of Alabama, District of Columbia, Florida, Georgia, Kentucky, Maryland, North Carolina, South Carolina, Tennessee, Virginia, and West Virginia in the U.S., as well as over Anguilla, Antigua and Barbuda, Bahamas, Barbados, British Virgin Islands, Cayman Islands, Dominica, Grenada, Guadaloupe, Guantanamo Bay, Haiti, Jamaica, Martinique, Montserrat, Puerto Rico, St. Barthelemy, St. Kitts and Nevis, St. Lucia, St. Martin, St. Vincent and the Grenadines, Trinidad and Tobago, Turks & Caicos, and U.S. Virgin Islands.

CONSULAR OUTREACH SCHEDULE

I. PASSPORT INSTRUCTIONS

1. How to secure an appointment
Using the Global Online Appointment System (GOAS), the Department of Foreign Affairs will open slots for passport appointments through www.passport.gov.ph for the designated outreach sites on the following dates:
 

If you were not able to obtain an online appointment through GOAS, please email outreach@phembassy-us.org with Subject: Consular Outreach – (site) and wait for the response.

Online appointment is first come-first served. There is no guarantee that walk-in clients will be accommodated, as this will depend on the number of applicants being served each day considering limitations on manpower and time. Priority will be given to those who have secured an online appointment or have received a confirmation by email.

For other passport concerns, please email to passport@phembassy-us.org

2. What are the requirements

For the passport requirements, please click: https://philippineembassy-dc.org/passport/

In addition, all passport applicants should email a scanned or e-copy of DHL Airway bill to passport@phembassy-us.org with “SUBJECT: Caribbean Outreach – (Site)” (example: SUBJECT: Caribbean Outreach – Bahamas/USVI/Cayman/Jamaica) for the release of their passports.

  • For those who will send a copy of the airway bill prior to their scheduled outreach appointment, please note that the Embassy is not liable for any loss or refunds if your passport was not processed during the designated outreach mission, especially for no-shows and last-minute cancellations.
  • For those who plan to send a copy of the airway bill after your scheduled outreach appointment, please be reminded that the Embassy strictly adheres to the policy where your passport will not be released until it has received the copy of the airway bill.
  • Only DHL Airway bills are accepted due to logistical circumstances applicable for those in the Caribbean.

3. For Change in Name / Using of Married Surname / First Time Applicant Born Abroad

A female applicant who was married abroad and wishes to use the last name of their husband must present the original Report of Marriage (ROM) approved by the Philippine Embassy/Consulate, or the ROM printed by the Philippine Statistics Authority (PSA).

First time applicants born abroad must present the original Report of Birth (ROB) approved by the Philippine Embassy/Consulate, or the ROB printed by the Philippine Statistics Authority (PSA).

If the applicant has no ROB/ROM, he/she must mail their accomplished ROB/ROM application forms, supporting documents and payment prior to the scheduled consular outreach mission to:

Philippine Embassy
Civil Registration (Outreach Site: _______________)
1617 Massachusetts Ave.
NW, WDC 20036

Requirements and information on civil registration may be found on the links below:

Report of Marriage – https://philippineembassy-dc.org/report-of-marriage-application-by-mail/

Report of Birth – https://philippineembassy-dc.org/report-of-birth-application-by-mail/

  • Civil registration applications are subject to evaluation on a first- come, first- serve basis.
  • Average processing time is 6 weeks.
  • Processing time will largely depend on the applicant’s submission of all required supporting documents.
  • The applicant’s copy of the approved ROB/ROM will be released by mail to the address indicated on the self-addressed stamped envelope.

II. DUAL CITIZENSHIP INSTRUCTIONS

1. How to apply

For dual citizenship applications during the outreach, applicants should submit their complete application (https://philippineembassy dc.org/dual-citizenship-application/) by mail, indicating the chosen site as soon as possible:

Philippine Embassy
Dual Citizenship Application (Site: _________)
1617 Massachusetts Ave., NW
Washington D.C., 20036

Dual citizenship applications will be processed on a first come-first served basis and on a limited number only.  Applicants will receive notification by email if their application is approved/disapproved with their corresponding appointment schedule.

Please contact us if you have questions:  dualcitizenship@phembassy-us.org

2. What are the requirements

The following requirements are to be submitted by mail:

      1. Duly accomplished Dual Citizenship application form
      2. Original and one (1) photocopy of Birth Certificate issued by the Philippine Statistics Authority or Local Civil Registry
      3. One (1) photocopy of Naturalization Certificate
      4. One (1) photocopy of foreign and/or Philippine passport(s)
      5. One (1) photocopy of Marriage Certificate
      6. Four (4) colored 2″ x 2″ photos taken within six months with white background
      7. Processing fee payable in cash or money order made payable to “Embassy of the Philippines” ($50 for principal; $25 for each minor derivative)

3. Dual Citizenship for Children of Filipino-Americans

  • Derivative Citizenship: Under the principle of derivative citizenship, unmarried children below eighteen (18) years of age, whether legitimate, illegitimate, or adopted, of former Filipino parents who retained/reacquired their Philippine citizenship under this law, may also be deemed Filipino citizens, if they are included in the parent’s application for retention/reacquisition of Philippine citizenship and the requisite fees paid.
  • Dual Citizen by Birth:Please note that a person who is born outside the Philippines on or after 17 January 1973 when either parent was still a Filipino citizen is considered a dual Filipino citizen from birth. There is no need to include the child as a derivative citizenship application.  Such children should only have their births reported to the Philippine Embassy/Consulate with jurisdiction over the place of birth to be recognized as Filipino citizens. See Report of Birth for details.

4. For passport applications after becoming a dual citizen

Approved dual citizenship applications may also apply for a Philippine Passport during the outreach.

For pre-evaluation of your passport application, please read the requirements by clicking this link:

https://philippineembassy-dc.org/passport/

In addition, all dual applicants applying for a passport should email a scanned or e-copy of DHL Airway bill to passport@phembassy-us.org with “SUBJECT: Caribbean Outreach – (Site)” (example: SUBJECT: Caribbean Outreach – Bahamas/USVI/Cayman/Jamaica) for the release of their passports.

  • For those who will send a copy of the airway bill prior to their scheduled outreach appointment, please note that the Embassy is not liable for any loss or refunds if your passport was not processed during the designated outreach mission, especially for no-shows and last minute cancellations.
  • For those who plan to send a copy of the airway bill after your scheduled outreach appointment, please be reminded that the Embassy strictly adheres to the policy where your passport will not be released until it has received the copy of the airway bill.
  • Only DHL Airway bills are accepted due to logistical circumstances applicable for those in the Caribbean.

Those with a confirmed dual citizenship appointment and wish to apply for a Philippine passport need not secure a separate passport appointment. Your passport application will be processed after your oath taking ceremony, provided that the documentary requirements are met.

III. OVERSEAS VOTING REGISTRATION

1. How to apply

No appointment is required. Walk-ins accepted.

Under Republic Act No. 9189 as amended by republic Act No. 10590, all citizens of the Philippines or dual citizens, who are not disqualified by law, at least 18 years of age by 12 May 2025 may register as an Overseas Voter and vote for Senators and  Party List Representatives in the upcoming 2025 elections.

Registration period runs from 09 December 2022 to 30 September 2024.

2. What are the requirements

     i. Personal appearance
     ii. One printed copy of the accomplished Overseas Voter Registration Form (OVF1) (click here for downloadable form).
     iii. Original and photocopy of valid Philippine passport 
     iv. Original and one photocopy of proof of citizenship (work permit, dual IC, work contract)  

For more information, please visit: Embassy website www.philippineembassy-dc.org  and

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For inquiries, please email

outreach@phembassy-us.org

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