Procedure and Requirements for
Private Documents

Special Power of Attorney, General Power of Attorney, Affidavit, Certification, Deed of Donation, Deed of Sale, Extra-judicial Settlement of Estate, etc.

As the Philippines is now an official member of the Apostille Convention, documents can be either legalized through (1) apostillization by your local Secretary of State or (2) personally appear for processing at the Embassy in Washington D.C. Apostillized public/private documents originating from the U.S. to be used in the Philippines will no longer need legalization from the Philippine Embassy or Consulates General. Apostille certificates issued by the appropriate authority in the US are recognized for use in the Philippines. 

Table of Contents (Click one of the items below to automatically scroll to the section selected)

For Private Documents Apostillized/Legalized/Executed
at Local Notaries Public

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Documents must be notarized by a Notary Public.

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Signature of the Notary Public must be apostillized by the designated authorities where the Notary Public is registered (please refer to the directory below for the link on the designated authorities under the jurisdiction of the Embassy).

NOTE: Government-issued documents, such as Birth Certificate, Death Certificate, Marriage Certificate, Divorce Decree, etc., and those issued by private institutions, such as Transcript of Records, Medical Records, Licenses, Certificates of Training, etc. and business-related documents, such as Trademark, Patent Application, Oath of Corporate Secretaries/Offices, Appointment of Resident Agent, Affidavit of Use/Non-Use, Assignment of Letters of Patent, etc. must be apostillized by the designated authorities (please refer to the directory below for the link on the designated authorities under the jurisdiction of the Embassy)

JurisdictionDesignated Authorities
United States – South East Region  (Alabama, District of Columbia, Florida, Georgia, Kentucky,  Maryland, North Carolina, South Carolina, Tennessee, Virginia, West Virginia)https://www.hcch.net/en/states/authorities/details3/?aid=353
Trinidad and Tobagohttps://www.hcch.net/en/states/authorities/details3/?aid=385
Antigua and Barbudahttps://www.hcch.net/en/states/authorities/details3/?aid=356
Bahamashttps://www.hcch.net/en/states/authorities/details3/?aid=358
Barbadoshttps://www.hcch.net/en/states/authorities/details3/?aid=359
Dominicahttps://www.hcch.net/en/states/authorities/details3/?aid=364
Grenadahttps://www.hcch.net/en/states/authorities/details3/?aid=367
Jamaicahttps://www.hcch.net/en/states/authorities/details3/?aid=1150
Saint Kitts and Nevishttps://www.hcch.net/en/states/authorities/details3/?aid=377
Saint Vincent and the Grenadineshttps://www.hcch.net/en/states/authorities/details3/?aid=379
Saint Luciahttps://www.hcch.net/en/states/authorities/details3/?aid=378
France Overseas Territories (Guadeloupe, Saint Martin, Saint Barthelemy)https://www.hcch.net/en/states/authorities/details3/?aid=321 (https://assets.hcch.net/docs/e7b31b40-450f-42d6-bb53-95e02f8e9976.pdf)
UK Overseas Territories  (Anguilla, British Virgin Islands, Cayman Islands, Monserrat, Turks and Caicos Islands)https://www.hcch.net/en/states/authorities/details3/?aid=352

For Private Documents Personally Legalized/Executed
at the Embassy in Washington D.C.

NOTE: PERSONAL APPEARANCE IS REQUIRED UNDER THIS PROCESS METHOD

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1. Original and one (1) photocopy of document and all enclosures. Document/s should be signed by the signatories/affiants before a Consular Officer.

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2. Original and one (1) photocopy of valid identification card (preferably passport,  or driver’s license, etc.) for each set of documents under item #1.

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3. Applicable processing fee (non-refundable) of $25.00 per document, payable in cash or money order made payable to “Embassy of the Philippines”. Personal checks and credit cards are not accepted.

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4. Self-Addressed USPS Priority/Priority Express Return Envelope (with $9.90 Stamp and Tracking Number)

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