Report of Birth: Application by Mail

The birth of a Filipino should be reported to and registered with the Philippine Statistics Authority through the Embassy/Consulate General having jurisdiction over the locality where the event took place. Please check the Consulate Finder for the states/territories covered by the Embassy/Consulates General in the U.S.

The Consular Officer may require additional proof or documents from applicant to determine the child’s citizenship, identity, or eligibility for registration of birth under Philippine laws.

Application Requirements by Mail

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Four (4) original copies of the duly accomplished Report of Birth (ROB) forms. Forms should be completely filled out in black ink, signed and notarized.

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Covering letter indicating request for report of birth with contact number and/or email address addressed to the Embassy’s Consular Section.

Philippine Embassy
Civil Registration Unit
1617 Massachusetts Avenue NW
Washington DC, 20036

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Original or certified true copy of the Birth Certificate, and four (4) photocopies.

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Original and four (4) photocopies of the parents’ marriage certificate (i.e. Marriage Certificate issued by the Philippine Statistics Authority / approved Report of Marriage / Marriage Contract or Certificate issued by US vital records. 

Helpful Links:

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If parents were not married at the time of child’s birth and mother had no prior subsisting marriage:

  1. Affidavit of Admission of Paternity (AAP) executed by the Father, if the father is willing to acknowledge paternity;
  2. Affidavit to Use the Surname of the Father (AUSF);
      1. Executed by the Mother, if the child is below 7 years old
      2. Executed by the child and attested by the mother, if the child is between 7 and 17 years old
      3. Executed by the child, if the child is 18 years old and above

Both affidavits have to be executed in four (4) original copies before a notary public and duly Apostillized/Authenticated by the appropriate competent authority.

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Notarized copy of both parents’ passport data page, and three (3) photocopies.

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Notarized copy of proof that the parent(s) was/were Filipino(s) at the time of child’s birth (examples: green card, US visa, US naturalization certificate, notice of action, work permit, dual IC) and three (3) photocopies. If the parent(s) is/are former Filipino/s, please also submit a notarized copy of the foreign naturalization certificate and three (3) photocopies.

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If the child was included in a parent’s approved petition for retention/re-acquisition of Philippine citizenship, three (3) photocopies of the child’s Dual Citizenship Identification Certificate or Order of Approval/Petition for Reacquisition of Philippine Citizenship, indicating the name of the child as a minor-beneficiary of the parent’s reacquisition of Philippine citizenship.

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Notarized affidavit explaining the delayed registration if ROB is filed more than a year after the child was born and three (3) photocopies.

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Self-Addressed USPS Priority Mail Flat Rate/Priority Express Return Envelope (with $9.85 Stamp and Tracking Number)

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Processing Fees (non-refundable):

  • $25.00 for Report of Birth
  • $25.00 for Certificate of Registration of Legal Instrument for those executing AAP and/or AUSF.

Payable in money order made payable to “Embassy of the Philippines”. Cash, personal checks and credit cards are not accepted.

For applicants residing in U.S. territories or other countries within the jurisdiction of the Philippine Embassy, applicants should enclose a treasurer’s, manager’s or certified check issued by a local bank that has a correspondent bank in the U.S., payable to the courier of choice, in U.S. dollars, to cover cost of mailing, and a corresponding self-addressed courier’s address label. Personal checks are not accepted.

The Consular Officer reserves the right to require additional documents from an applicant, to prove his/ her identity and/or citizenship, and ensure accurate and complete personal data entries, pursuant to the Philippine Passport Law (R.A. 8239) and the Foreign Service Act (R.A. 7157).

Citizen's Charter

Citizenscharter Updated Civilred Mail