Report of Death and Consular Mortuary:
Application by Mail

The death of a Filipino should be reported to and registered with the Philippine Statistics Authority through the Embassy having jurisdiction over the locality where the event took place. Please check the Consulate Finder for the states covered by the Embassy in the U.S.

Mortuary Certificates are issued when remains or the cremated remains of a deceased (Filipino or foreigner) are to be transported to the Philippines.

Application Requirements by Mail

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Five (5) original copies of the duly accomplished Report of Death application form, typed or printed legibly in black ink, and signed by the informant. A report of death is required only if the deceased is a Filipino citizen. Form should also be notarized.

Philippine Embassy
Civil Registration Unit
1617 Massachusetts Avenue NW
Washington DC, 20036

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Original copy of the Death Certificate and seven (7) photocopies.

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Original copy of the notarized certificate issued by the Mortuary Director that the body was properly embalmed and the casket contains only the body of the deceased and seven (7) photocopies.

(for human remains only)

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Original copy of the notarized Certificate of Cremation issued by the Crematory and seven (7) photocopies. The certificate must attest that “the remains have been properly cremated and ashes are placed in a hermetically sealed urn or a similar container for the issuance of a proper international transport clearance of the cremains.”

(for cremated remains only)

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Original copy of the Certificate of No Contagious Disease issued by the State Department of Health and seven (7) photocopies.

(for human remains only)

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Original copy of the Burial Transit Permit from the State Department of Health and seven (7) photocopies.

(for human remains only)

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Seven (7) copies of the itinerary of the human remains or the person carrying the cremated remains, to include full flight details and mode of transportation.

Applications for Reports of Death and/or Consular Mortuary Certificates must be submitted at least seven (7) working days before the scheduled flight for the repatriation of human remains.

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Name, address & contact number of receiving funeral company in the Philippines.

(for human remains only)

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Seven (7) photocopies of the deceased’s identification card or passport, as well as a notarized copy of proof that the deceased was Filipino at the time of death (examples: green card, US visa, US naturalization certificate, notice of action, work permit, dual IC) and seven (7) photocopies.
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Seven (7) photocopies of identification documents of the person who will travel with the urn containing the cremated remains. 

(for cremated remains only)

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Self-Addressed USPS Priority/Priority Express Return Envelope (with $9.85 Stamp and Tracking Number)

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Processing fee in the amount of fifty dollars ($50.00), if Filipino, and $25.00 if US citizen, payable in money order made payable to “Embassy of the Philippines”. Cash, personal checks and credit cards are not accepted. Payments are non-refundable.

For applicants residing in U.S. territories or other countries within the jurisdiction of the Philippine Embassy, applicants should enclose a treasurer’s, manager’s or certified check issued by a local bank that has a corresponding bank in the U.S., payable to the courier of choice, in U.S. dollars, to cover cost of mailing, and a corresponding self-addressed courier’s address label. Personal checks are not accepted.

If deceased is no longer a Filipino citizen, omit the report of death and only three (3) photocopies of all submitted documents will be required.

The Consular Officer reserves the right to require additional documents from an applicant, to prove his/ her identity and/or citizenship, and ensure accurate and complete personal data entries, pursuant to the Philippine Passport Law (R.A. 8239) and the Foreign Service Act (R.A. 7157).

Citizen's Charter

Citizenscharter Updated Civilred Mail